If you’re new to your HOA board, you probably have some questions
about the roles of the individual officers. Please keep in mind that the
specific responsibilities of each board member are subject to change
from association to association. However, these are the generalized
roles for each officer:
Board Secretary - The Secretary plays an important
in the association’s affairs. This officer accurately records the
minutes at board meetings and insures that quorum criteria has been met.
In addition, the Secretary has the job of sending meeting notices to
homeowners and ensuring that they are sent in an advance, to comply with
state laws and the community’s governing documents.
Board Treasurer - The Treasurer has a prominent role
in overseeing the associations finances. This officer has the
responsibility of developing the association’s budget as well as
overseeing the financial operations of the association. If the
association has a Finance Committee, this is usually headed by the
Treasurer. This is a vital position for any association, and it is
highly recommended that the Treasurer have experience in accounting,
business, or financial management.
Board President - The leader of the Board of
Directors, the President of the Board works in close conjunction with
the community association’s property manager. If the association is
using the services of a professional management company, the president
is usually the main point of contact for that company, though this is
not always the case. The President conducts all board meetings and
should always set the example for others by being ready to take charge
and serve whenever the situation calls for it.
Board Vice President - The role of the association’s
Vice President varies with each community. One constant is that the
Vice President will take the place of the board President if that member
is not present. Like any other position on the board, the role of the
V.P. can be as effective as the officer is willing to be.
In all actuality, the property manager is not a member of the Board
of Directors. However, the manager plays such a pivotal role in the
direction of the board that we couldn’t leave this position out of the
mix. The manager exists to help the board in many ways. This often
entails assisting the President with meeting annual and board meeting
preparation, working with the Treasurer to draft the next year’s budget,
and offering guidance when making decisions.
The property manager should be an experienced professional with
extensive knowledge of the industry. He or she should have the “people
skills” necessary to lead and guide the members of the board without
being overbearing or harsh. The manager offers unbiased and informed
counsel to the Board of Directors which, ultimately, ensures that
everything runs as it should.
Though these are only brief and general descriptions, they give
insight into the basic functions of the average Board of Directors and
how they work with their property manager. At a minimum, the board will
have a President, a Vice President, may group the Treasurer and
Secretary into a single position.
An effective board will always keep the best interests of
the association at heart. They will enforce all of the association’s
rules equally and fairly. The will take seriously their fiduciary duty
to the community, and will do their best to make informed decisions. If
your HOA or condo board is considering a new management firm to help
with the day-to-day operations, contact All About Management Company by
calling us at (818)
999-3930 or by sending us an email. We would love the opportunity to serve you.
All About Management
Sunday, October 13, 2013
A Note From Vicki Ginsburg, Founder, All About Management Company
I specialize in Property Management for Community Associations and Individual Property Management. With 19 years of experience in the field, we can help you.
All About Management is a full service management company.
Our services include administrative,
financial, maintenance, project management for large jobs, and consulting. We
will customize the kind of management you want: full management, partial
management, financial only or individual management of your property.
We provide a superior level of service and are very responsive! Our goals
are to help associations maintain
and appealing asthetic community which will
enhance the values of your home, and help provide and/or keep financial
stability. We run the Association
smoothly and efficiently, so the Board can concentrate on their own jobs and
the HOA second.
With my professional education, experience and commitment, I will provide
you with the level of service you deserve.
With All About Management, you can continuously rely on the same high
level of response, service and action for the calls not only by the board but
for all the residents. I have hundreds
of vendors in a variety of fields to service you, if you choose.
My continued dedication to service and prompt attention to clients is what
has given me long term referrals and clients.
Please contact me for more details.
Sincerely,
Vicki Ginsburg
All About Management
Ph: 818-999-3930,
310-621-0802
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